A project schedule also records the expected duration for each activity and the logical order of activities. A well-considered project schedule helps you and your team meet deadlines while managing resources. Generally, the project manager creates the schedule in consultation with team members and other stakeholders. For large or complex projects, some organizations assign a dedicated project scheduler or a scheduling team to create and maintain the schedule. The PM also updates the schedule as new information and situations develop.
Creating the schedule may be one of the most challenging tasks in project planning. When you build a project schedule, you may rely on some or all of the following project details and documents:. Although you may sketch out your schedule on paper or in a word processing program, dedicated project management software can facilitate the creation and updating of schedules and can often provide an easy way to share schedules with teams.
You can also easily create a custom schedule template in Excel. A project schedule helps you plan and monitor your project. Use planning resources to create an initial or baseline schedule, and then measure progress against this planned timeline. Review any problems that arise or change requests that are submitted against the baseline schedule and update the document to reflect the changes.
From simple task management and project planning to complex resource and portfolio management, Smartsheet helps you improve collaboration and increase work velocity -- empowering you to get more done. The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done.
Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. Try Smartsheet for free, today. Get a Free Smartsheet Demo. In This Article. Project Schedule Template. Simple, powerful project management with Smartsheet.
See for yourself. Master Project Schedule Template. Project Timeline Template. Multiple Project Dashboard Template. Monthly Gantt Project Schedule Template. Weekly Schedule Template. Excel Construction Project Timeline Template.
An interesting alternative to a gantt chart. Perform a Critical Path Analysis using this spreadsheet. It automates the implementation of the PERT algorithm. This particular project schedule template is not an automated tool, but it demonstrates how you can use drawing tools in Excel to create a custom project schedule.
For some projects, a simple shared To Do list may be sufficient. This template includes columns for updating the status and the priority of each task. Sub-contractors and freelancers may find this template helpful if they are working with a client in a situation where the client frequently creates new tasks and a tool is need for communicating the status of those tasks.
Unlike a basic timesheet template that tracks only total hours worked, this timecard was designed for tracking hours worked by an employee on different projects or tasks.
We have many different calendar templates for Excel, but this calendar is particularly useful for project scheduling because it does not include any breaks between months. So, if you want to display project milestones in a calendar format, you can try this template. You can use this template for creating a basic overview or project timeline. It is not automated like the gantt chart template, but it has its uses. This page provides a couple different templates for brainstorming and project review meetings.
List action items and rank them by Value and Difficulty to help determine what to focus on first. A simple way to create a multi-year project schedule with a basic automated gantt chart.
Enter start and end dates and pick a color for the bar. Download Project Tracking Template — Word. Track and manage your project from start to finish with this project tracking template. The template allows you to list project tasks and their respective assignees, deadlines, deliverables, descriptions, and more.
Keep all project details in one place to maintain visibility into each task as it progresses and ensure that you complete everything within your predetermined timeline. Document project milestones, identify any potential roadblocks to the plan, and track the current position and timing of your project with this project status report template.
With space to expand on each milestone and provide in-depth details, you can keep everyone on the same page and alert them about significant achievements as your project progresses. A project plan is a formal, written document that lists all key project details like milestones, deadlines, sprints or tasks, and owners, in an effort to manage, track, and control a project throughout its lifecycle.
A project plan helps direct efforts and budget, but will usually experience some if not many changes as the project moves forward. Ideally, a project plan is flexible enough to change with the actual project — without causing delays — and acts as more of a guide to the project than a strict plan. You should update the details of a project plan as a project changes so that the plan remains a relevant frame of reference for all team members and internal and external stakeholders.
Get the free e-book to improve remote work effectiveness. As you begin to plan your project, you should familiarize yourself with the steps involved in thoroughly mapping out a project from start to finish.
To do so, follow these steps:. Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change.
The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. Try Smartsheet for free, today.
In This Article. Simple Project Plan Template. Simple, powerful project management with Smartsheet. See for yourself. Project Action Plan Template. IT Project Plan Template. Software Project Plan Template. Project Implementation Plan Template. Project Execution Plan Template.
One-Page Project Plan Template. Printable Project Plan Template. Agile Project Plan Template. Construction Project Plan Template.
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